Accounts payable

Stop typing supplier invoices into your accounting system.

We build automations that read supplier invoices as they arrive, check them against your purchase orders, code them with the right accounts and GST/HST, and prepare the bill in QuickBooks Online or Xero for a person to approve.

Book a Discovery CallEstimate your cost 

Sound familiar?

  • Invoices arrive by email as PDFs and photos, in every layout imaginable
  • Someone re-types vendor, amounts, tax and account codes by hand
  • Matching to purchase orders and chasing approvals happens in inboxes and spreadsheets
  • Month-end close waits on a pile of unentered bills

Works with

  • QuickBooks Online
  • Xero
  • Microsoft 365 / Outlook
  • Google Workspace / Gmail

A good fit for:Distributors, construction and trades, property managers, and any business handling dozens to hundreds of supplier invoices a month.

How it works

  1. Capture

    Invoices sent to a dedicated mailbox in Outlook or Gmail are collected automatically, including attachments.

  2. Read and check

    An AI step pulls out the vendor, invoice number, dates, line items, GST/HST and totals, and flags anything unclear instead of guessing.

  3. Match and code

    Each invoice is matched to its purchase order and coded to the right accounts using your existing rules and past bills.

  4. Approve and post

    The draft bill is created in QuickBooks Online or Xero and waits for a person to approve it. Nothing is paid automatically.

Your data stays where you choose, never trains AI models, and sensitive actions can require a person's approval. How we handle data.

Estimate what invoice processing costs you.

The sliders start from typical numbers for this kind of work. They are assumptions, not benchmarks: set them to match your team.

2
15
$40
50%
Hours a year spent on repetitive work
1,440
What that work costs you each year
$57,600
Hours automation could give back
720
Potential yearly value recovered
$28,800
Book a call to check these numbers

This is a rough estimate, not a quote. It assumes 48 working weeks a year and uses only the numbers you enter. Your real results depend on your processes and systems — that is what the discovery call is for.

Common questions

Do we have to change accounting software?
No. We build around the QuickBooks Online or Xero account you already use.
Will it pay bills on its own?
No. The automation prepares draft bills; a person on your team approves them, and payments stay in your hands.
What happens with a messy or unusual invoice?
It is flagged for review with the parts the system could not read clearly, rather than entered with a guess.

Other systems we build

Want to see if this fits your business?

Led by Hassan Mugne, Founder & CEO. Built in Toronto, Ontario.

Book a Discovery Call